RFP Requirements

Data-SMARTS Requirements

The Data-SMARTS (School Monitoring, Analysis, Reporting, and Tracking System) specification defines a comprehensive platform for educational data management in developing regions.

What is Data-SMARTS?

Data-SMARTS is a Request for Proposal (RFP) specification for a comprehensive education monitoring and analysis system. The system is designed to support large-scale educational improvement programs across multiple countries, enabling:

  • Field Data Collection — Mobile-based tools for monitors to collect assessment data, classroom observations, and school information in remote areas with limited connectivity.
  • Data Quality Assurance — Automated validation, cleaning, and verification processes to ensure reliable data for decision-making.
  • Analytics & Insights — Dashboards, reports, and visualizations to help education stakeholders understand performance and identify areas for intervention.
  • Program Administration — Tools for managing organizations, users, projects, and the geographic hierarchy across multiple countries and regions.

Requirement Areas

The Data-SMARTS specification is organized into five core requirement areas, each addressing a critical aspect of the education monitoring lifecycle.

Data Collection

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Comprehensive data gathering through mobile applications supporting EGRA/EGMA assessments, classroom observations, and school monitoring.

Mobile-first data collection for field use
Offline functionality for remote areas
GPS verification of visit locations
Photo and document capture
Dynamic form configuration
Multi-language support

Data Cleaning

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Automated validation and quality assurance processes to ensure data integrity and reliability.

Real-time validation during entry
Duplicate detection and resolution
Anomaly flagging and review workflows
Data completeness checks
Cross-field consistency validation
Audit trails for all modifications

Analysis & Reporting

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Powerful analytics and visualization tools to transform raw data into actionable insights.

Interactive dashboards
Customizable report generation
Trend analysis over time
Geographic visualization
Comparative benchmarking
Export to multiple formats

Administration

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Comprehensive administrative controls for managing users, organizations, and system configuration.

Multi-tenant organization support
Role-based access control (RBAC)
User management and provisioning
Geographic hierarchy management
Project and program configuration
System monitoring and audit logs

AI Integration

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Artificial intelligence capabilities to enhance data collection, analysis, and decision support.

Voice recognition for assessments
Automated scoring assistance
Predictive analytics
Natural language processing
Pattern recognition
Intelligent recommendations

Key Design Principles

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Offline-First

All field data collection must work without internet connectivity, with automatic synchronization when connection is restored.

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Mobile-Optimized

Primary data collection occurs on mobile devices in the field, requiring intuitive interfaces optimized for tablets and smartphones.

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Secure & Scalable

The system must handle millions of records across multiple countries while maintaining strict data security and privacy standards.

See How We Meet These Requirements

The Universal Learning Portal is our production platform that addresses the Data-SMARTS requirements.

Explore the Platform