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Data-SMARTS Requirement

Data Collection

The system must provide comprehensive mobile data collection capabilities for conducting educational assessments in field conditions with limited or no connectivity.

Required Capabilities

EGRA/EGMA Support
Complete assessment frameworks for reading and mathematics
Offline-First
Full functionality without internet connectivity
Timed Assessments
Configurable timers with stopping rules
Audio Capture
Voice recording for oral assessments
GPS Tracking
Location verification for field visits
Multi-Language
Support for all local languages
Bulk Import
Excel/CSV data loading
Sampling Tools
Statistical sampling support

Detailed Requirements

DC-1

Assessment Types

  • Support for Early Grade Reading Assessments (EGRA) including letter naming, word reading, oral passage reading, and comprehension
  • Support for Early Grade Mathematics Assessments (EGMA) including number identification and arithmetic operations
  • Configurable assessment templates that can be adjusted without technical intervention
  • Support for multiple languages without requiring translation of the core system
DC-2

Mobile Data Collection

  • Mobile-first design optimized for tablet and smartphone use in the field
  • Intuitive user interface requiring minimal training for field staff
  • Touch-optimized controls for rapid data entry during assessments
  • Support for Android and iOS devices
DC-3

Offline Functionality

  • Full offline operation for all data collection activities
  • Local storage of all forms, assessments, and reference data
  • Automatic synchronization when connectivity is restored
  • Conflict resolution for data modified both locally and remotely
DC-4

Timing & Scoring

  • Customizable timers for timed assessment sections (1-minute, 3-minute, etc.)
  • Support for traditional stopping rules in reading assessments
  • Flexible scoring modes: positive marking (count correct) and negative marking (count errors)
  • Administrator-configurable scoring rules per assessment type
DC-5

Media Capture

  • Audio recording for oral assessments with noise suppression
  • Photo capture for documentation and verification
  • GPS coordinate capture for each assessment session
  • Timestamp recording for all data entries
DC-6

Data Management

  • Bulk import of learner lists via Excel/CSV
  • Pre-loading of school and class roster information
  • Unique learner identification for longitudinal tracking
  • Statistical sampling tools with stratification options

Assessment Workflow


┌─────────────────────────────────────────────────────────────────────────────────┐
│                         DATA COLLECTION WORKFLOW                                 │
└─────────────────────────────────────────────────────────────────────────────────┘

    ┌──────────┐     ┌──────────┐     ┌──────────┐     ┌──────────┐
    │  Select  │────▶│  Select  │────▶│  Select  │────▶│  Begin   │
    │  School  │     │ Teacher  │     │  Pupil   │     │Assessment│
    └──────────┘     └──────────┘     └──────────┘     └────┬─────┘
                                                            │
    ┌───────────────────────────────────────────────────────┘
    │
    ▼
    ┌──────────────────────────────────────────────────────────────────────────┐
    │                        ASSESSMENT SECTIONS                                │
    │                                                                          │
    │   ┌─────────────┐    ┌─────────────┐    ┌─────────────┐                 │
    │   │ Section 1   │───▶│ Section 2   │───▶│ Section N   │                 │
    │   │             │    │             │    │             │                 │
    │   │ • Timer     │    │ • Timer     │    │ • Timer     │                 │
    │   │ • Questions │    │ • Questions │    │ • Questions │                 │
    │   │ • Audio     │    │ • Audio     │    │ • Audio     │                 │
    │   └─────────────┘    └─────────────┘    └─────────────┘                 │
    │                                                                          │
    └──────────────────────────────────────────────────────────────────────────┘
                                                            │
    ┌───────────────────────────────────────────────────────┘
    │
    ▼
    ┌──────────┐     ┌──────────┐     ┌──────────┐
    │ Calculate│────▶│  Store   │────▶│   Sync   │
    │  Scores  │     │ Locally  │     │ (Online) │
    └──────────┘     └──────────┘     └──────────┘

See Our Implementation

The Universal Learning Portal mobile app implements these data collection requirements with a proven, production-ready solution.

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